Travel Award Guidelines for the 48th Annual Meeting of the Japan Neuroscience Society (JNS)

The 48th Annual Meeting of the JNS offers Travel Awards to enthusiastic, leading, non-Japanese neuroscientists traveling from abroad to present high-quality papers at the meeting. Applications from young principal investigators and senior postdoctoral fellows, also from Asian-Pacific countries are especially encouraged.
The amount of the funding for travel will be between 80,000–190,000 JPY per award.

Benefits

• The meeting registration fee is waived only for successful applicants.
• Recipients receive partial support for travel expenses (airfare from the recipient's country of residence to Japan, and domestic transportation fees in Japan).
• Recipients will need to arrange your accommodation on your own. Recipients are invited to the *International Exchange Meeting for Young Researchers on July 23.

*To facilitate interaction among young researchers from abroad and Japan, all recipients are invited to this mandatory event.
*The award recipients will be invited, so there is no need to register again.

Registration for the 48th Annual Meeting of the JNS

Complimentary Registration:

Awardees will be exempt from the registration fee for the meeting.

Unsuccessful applicants:

Need to register for the meeting with payment as per category.

*TA applicants can make a registration once results decided.
*Unsuccessful applicants can also submit an abstract for the meeting as a regular participant by paying the registration fee.

Membership registration

All presenters need to hold membership of the Japan Neuroscience Society; however, TA applicants need not be a member at the time of application for TA. Application instruction will be sent upon acceptance.

Ineligible for this application

• Symposium speakers
• Other grant recipients related to The 48th Annual Meeting of the JNS
• Applicants who are applying via other Neuroscience Affiliations (This means that if you have already applied for the Travel Award for participation in The 48th Annual Meeting of the JNS organized by FENS, SfN, or other neuroscience societies, you cannot apply for this award organized by The 48th Annual Meeting of the JNS in duplicate)

*Applicants from the following countries must apply for the Travel Award through their home Neuroscience Affiliations: China, South Korea, India, and Iran.
Each society has set their own deadline date and guideline. Applicants shall follow their instructions.

For further information, please contact the office of your society below:

China: the Chinese Neuroscience Society
http://www.cns.org.cn/

South Korea: the Korean Society for Brain and Neural Science (KSBNS)
http://www.ksbns.org/

India: Indian Academy of Neurosciences (IAN)
http://www.neuroscienceacademy.org.in/

Iran: the Iranian Neuroscience Society (INS)
https://insorg.ir

Note

• Once your application has been accepted, the Travel Award selection committee will determine the appropriate amount of support.
• The amount of the Travel Award will not be increased under any circumstances.
• Each recipient must bear any additional expenses.
• We will notify recipients of the time and place at which the award money and certificate will be given by email as the conference date approaches.
• Attendance, and oral or poster presentation at The 48th Annual Meeting of the JNS are mandatory. Award recipients who do not attend The 48th Annual Meeting of the JNS and do not deliver a presentation will have their award revoked.
• A main author is only eligible to receive the Travel Award.
• Participants can only give one oral or poster presentation at the meeting as the first author.
• All presenters at the 48th Annual Meeting of the JNS must be an official member of the JNS.
• Upon acceptance, the JNS office will contact successful applicants and provide instructions for membership registration. Please register for membership after you receive it.

For participants who require a visa

• Participants who require a visa must obtain the visa themselves.
• The meeting organizers will provide necessary visa documents upon request. With the documents we provide, we support your stay only for the 4-day conference plus 3 days.
• The visa support application form will be available on the conference website from the end of April 2025. Please submit your application through that form.

How to Apply for the Travel Award

Please read the following instructions and go to the application site.

1. Prepare the following four documents.

• Curriculum vitae
• Publication list
• Copy of your passport (only the page where the photograph of your face appears)
• Abstract for the 48th Annual Meeting of the JNS presentation For details regarding abstract format, please see the Call for Papers section in the meeting website.

2. Register these documents on the Travel Award Registration site.

3. Letters of Recommendation

Graduate students/Postdoctoral fellows:

Ask referees for the letters of recommendation. Two letters of recommendation should be sent to the 48th Annual Meeting of the JNS Secretariat (jns2025@aeplan.co.jp) directly from recommenders, not from applicants. One of (two) letters must be from an applicant’s current supervisor. The letter should be no more than one page in length.
Fill in your referees' names and contact information on the Travel Award Registration form.

Young principal investigators:

No recommendation letter is required.

Registration: December 2nd to January 10th, 2025 at 5pm JST

Registration

Timeline for the 48th Annual Meeting of the JNS (tentative)

January, 2025

Notification to Travel Award Winners
Confirmation of attendance

February, 2025

Completion of Society Membership application (for successful applicants only)

April, 2025

VISA application information provided.

May, 2025

Notification of presentation schedule and format